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Cut down the busy work and empower your mental health or healthcare agency with intelligent automation that grows with your operations.
Automate Faster. Scale Faster.
Save 10–30+ hours per week by automating intake, scheduling,
documentation follow-ups, and billing tasks—then manage everything from
one place with real-time dashboards, alerts, and reports.
Who it’s for?
- Mental Health Agencies
- Behavioral Health Clinics
- Small to Midsize Healthcare Providers
- Home Care Agencies
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Automation Assessment
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- Workflow Map
- Top 3 Automations
- ROI Estimate
- Timeline and quote.
+
Years Experience
%
Healthcare-Focused
%
All your tools connected. One command center.
WOFA connects your practice stack so information flows automatically and
leadership has visibility.
EHR/Practice Tools
Intake Forms
Calendar/Scheduling
Telehealth
Billing/Claims Tasks
SMS/Phone
Documents/e-Sign
Accounting
Accounting
Reports/Dashboards
Built for mental health and healthcare teams that need time back and faster decisions.
WOFA.ai is a healthcare-focused automation team with 5+ years of
experience building workflows that reduce manual work, prevent missed
steps, and centralize reporting.
Automations
What we automate for your agency
Intake → assignment → follow-ups
Scheduling + reminders (reduce no-shows)
Documentation follow-ups + missing-note alerts
Billing task tracking + exception alerts
Referral routing + status updates
Leadership reporting (weekly summary + monthly KPIs)
Process
From bottlenecks to automated flow.
Diagnose: map workflow + time drains
Design: rules, ownership, approvals, alerts
Build: test, error-handling, audit-friendly tracking
Launch: train team + deliver documentation
Optimize: improve monthly as you scale
Results
See the results that matter.
Hours saved per week: 10–30+
Hours saved per month: 40–120+
Workflow accuracy: 95%–99%
Decision speed: faster with real-time dashboards + alerts
(Results vary by workflow volume and tool stack.)
Intake automation typically saves 8–15 hours/week by eliminating manual handoffs,
missed follow-ups, and repeated entry.
Dasboards & Alerts
Everything in one place—so decisions are simple and fast.
Real-time dashboards: intake status, documentation deadlines, billing tasks, exceptions
Automated weekly summary: what’s done, what’s stuck, what needs approval
Instant alerts: overdue items, missing steps, failed automations, urgent exceptions
Clear accountability: who owns the next step
HIPAA-aware workflow design (one line)
Access-controlled automations, audit-friendly tracking, PHI-minimized workflows,
documented processes.
Real Results, Real Feedback
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Transformative AI Solutions
Unmatched Expertise in AI Marketing
AI Maintenance That Delivers Results
AI Maintenance That Delivers Results
Unmatched Expertise in AI Marketing
Smarter solutions for faster growth.
Automation takes care of routine work so your team can focus on care
quality—while leadership gets real-time reporting, alerts, and visibility in
one place.
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WOFA connects your practice stack so information flows automatically and
leadership has visibility.
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